Job Description

Job Description

Job Description

Summary of Duties: 

The Administrative Assistant/Bookkeeper is responsible for services and activities related to bookkeeping and accounting management, including but not limited to maintaining accounts payable/accounts receivable, and financial reporting. Additionally, responsible for the agency’s human resources and program support. The Administrative Assistant/Bookkeeper must be a self-starter with attention to detail and accuracy and is directly supervised by the Executive Director.

SPECIFIC DUTIES :

Bookkeeping: 

• Process payroll and bank reconciliation.

· Manages accounts payable and accounts receivable.

• Manage all fiscal records, policies and procedures consistent with the various funding body requirements. 
• Collaborate with Executive Director and Accountant to maintain and prepare program and agency budgets.
• Function as liaison with all program funding bodies and others regarding routine financial matters.
• Ensure appropriate authorization for expenditures, prepare checks, and carry out cash transactions.
• Invoice for program services.

Human Resources:

• Maintain employee records and benefit packages ensuring confidentiality.
• Coordinate and manage vendor relations regarding employee health benefits.
• Maintain staff PTO and report monthly to individual staff and executive director. 

· Coordinate new employee requirements for hire.

Program Support:

• Manage general office operations, order program supplies and provide administrative support to ensure efficiency.
• Maintain databases for monthly statistics, mailings, donors, etc. 

· Maintains office inventory.

· Assist with agency events.

• Fulfills other duties as required by the Executive Director.

QUALIFICATIONS:

Associate’s Degree in Business Administration with 2 years verifiable experience in bookkeeping and 

accounting 

Or

Certification in Office Management with 3 years verifiable experience in bookkeeping and accounting 

**Excellent Benefits Package: 

403 B Pension Plan

Health and Dental Insurance

Flexible Spending Account

Paid Time Off 

Salary Range $39,000 to $44,000

Please send resume and cover letter to jobs@thepreventioncouncilec.org

NO PHONE CALLS PLEASE

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